Cowapolooza Marketplace Vendor Application 

Event Date: Friday, August 14, 5:30 p.m. - 10 p.m. and Saturday, August 15, 2 p.m. - 10 p.m. 
Location: Southside Park, Woodstock, ON

For a listing of all City of Woodstock Special Events visit www.cityofwoodstock.ca/specialevents. In 2026, the City of Woodstock celebrates its 125th anniversary with larger events and increased attendance. As a vendor, anticipate more visitors eager to enjoy your offerings.

If paying by Cheque: Print and complete the application. Mail or deliver the application, cheque and certificate of insurance to: City Hall Woodstock (500 Dundas St., P.O. Box, 1539, Woodstock, ON N4S 0A7 | Attn: Special Events). Cheques made payable to the City of Woodstock.

Please note that a Certificate of Insurance is required (further details below).

Vendors are accepted at a first come first serve basis. There will be a limit to the number of vendors with the same type of product. All current vendors will be updated on cowapolooza.ca  / Marketplace. 

Electrical Requirements
$25 (HST included) / each 110v outlet. Lighting is provided in the evening. Vendor must provide their own extension cords. Any hydro needed must be communicated PRIOR to set-up and must be confirmed in advance. Electrical is limited and will be granted on a first come, first serve basis.

Standard Household Outlet 110V

Certificate of Insurance

A Certificate of Insurance showing a minimum of $2 million liability insurance is required. Policies can be purchased from: PAL Insurance, DUUO, through your insurance provider or the City of Woodstock.

*Insurance purchased through the City of Woodstock cannot be provided to vendors who sell food/drink or lotion/perfume items or provide personal services. 

Certificate of Insurance must include: Business Name, Business Address, Expiry Date, $2 million liability
Added Insured: City of Woodstock, 500 Dundas St., Woodstock, ON N4S 0A7

If you are not submitting a Certificate of Insurance with this application, please email it to events@cityofwoodstock.ca. If proof of insurance is not received by Sunday, July 27, 2025 by 11:59 p.m., your business will not be allowed to participate, and the vendor fee will not be refunded.

Documents Required Checklist, please ensure you have submitted the following:

• Proof of liability insurance.
• Southwestern Public Health Special Events Food Vendor Form (If selling food items or providing a personal service).

Terms and Conditions

• Vendors will not be approved without a completed application and full payment.
• Staff has the right to refuse a vendor if deemed inappropriate or unsafe.
• Vendors have no exclusivity.
• Requests for specific booth locations will not be honored and cannot be changed prior to the event or the day of it.
• Information on booth locations, parking & set-up instructions will be sent one week prior.
• You are responsible to take your belongings to your vehicle if you leave before the end of the event. You will not be allowed to drive into the park for loading and unloading purposes only during the appointed times. Vehicles and trailers must be removed ASAP, to nearby designated parking. No unauthorized vehicle or trailer will be allowed to remain onsite under any circumstances.

On-site checklist, please ensure you have the following:

• If you slected electricity, a minimum 150’, 12 gauge extension cord is required.
• The City of Woodstock DOES NOT supply vendors with canopies, tents, cords or lighting.
• Appropriate storage for your food items. Hot foods must be kept hot and cold foods must be kept cold.
• You are not permitted to leave the park before the end of the event for the safety of event attendees.
• Everything must be removed from site after the event.
• Your area is your responsibility, please take care of it.

Mailing Address: City of Woodstock 500 Dundas St., P.O. Box 1539, Woodstock, ON N4S 0A7
Email: events@cityofwoodstock.ca  
Telephone: (519) 539-2382 ext. 4104